Klubaro makes it easy to involve your team members in managing your club by granting them specific access. Here’s how to invite your staff to use Klubaro.

Types of access available

Klubaro offers two levels of access for your team members :

1. Manager :
   • Full access to all Klubaro functions
     • Ideal for club managers or administrators
2. Assistant :
   • Limited access to the following functions :
     • Taking attendance
     • Viewing the calendar
     • View courses
   • Perfect for coaches or reception staff

How to add a staff member

1. Go to the ‘Members’ menu in the Klubaro sidebar.
2. Select ‘Staff’ from the submenu.
3. Click on the ‘+’ button at the top right of the Staff page.
4. Choose the type of access to be granted: Manager or Assistant.

To add a Manager :

1. Select the member to whom you wish to assign Manager access.
2. Check or change the member’s e-mail address.
3. Click on ‘Add’ to confirm.

To add an assistant :

1. Select the member to whom you wish to assign Assistant access.
2. Check or change the member’s e-mail address.
3. Click on ‘Add’ to confirm.

Confirmation and access

Once the invitation has been sent :

1. Your team member will receive an e-mail containing a confirmation link.
2. By clicking on this link, they will be able to create a password and access Klubaro with the rights that have been assigned to them.

Access management

You can change or delete access at any time from the Staff page :

1. Go to the ‘Members’ menu in the sidebar.
2. Select ‘Staff’ from the submenu.
3. To delete an access :
   • Locate the staff member whose role you wish to remove.
   • Click on the red ‘-’ icon next to its name.
   • Confirm deletion if requested.

This action will immediately remove the specific access rights (Manager or Assistant) for this member, without affecting their membership status in the club.

Directions for use

• Review your staff list regularly to ensure that access is still appropriate.
• Before deleting an access, make sure that the tasks or responsibilities of this member are correctly reassigned if necessary.
• If you simply need to change the access level (for example, from Assistant to Manager), it is preferable to delete the old role and create a new one rather than changing the permissions directly.

By effectively managing your team’s access in Klubaro, you maintain precise control over who can access what information and functions, making your club’s management more secure and efficient.

If you have any questions about access management or need help configuring your team’s roles, don’t hesitate to contact our support team. We’re here to help you get the most out of Klubaro!